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Welcome to MyUCDavis

MyUCDavis: What's in it for me?

Chances are, you've test-driven MyUCDavis by now. And, if you are a staff member, you may have asked yourself, what's in it for me? If you are a faculty member, perhaps you were impressed by the robust course management features but wondered what else you could use MyUCDavis for. There are, in fact, a long list of features that make the portal relevant to both faculty and staff. On this page you can read about these many features and learn how to use them. Features include:



Facilities Online Work Order System

Did you know that you can submit and track the progress of service requests and monitor service charges by using the Facilities Online Work Order System?

In addition to being available from the Facilities Web site (http://facilities.ucdavis.edu/), the system is accessible from MyUCDavis. When accessing from the stand-alone Facilities Web site and from MyUCDavis, the new system requires a UCD Login ID and Kerberos password.

To access the Facilities Online Work Order System from MyUCDavis:

  1. Go to http://my.ucdavis.edu/ and login to MyUCDavis using your UCD Login ID and Kerberos password. If you do not have a UCD Login ID and Kerberos password or you need help, contact the IT Express Computing Help Desk at 754- HELP.
  2. Once you have logged into MyUCDavis, click on the My Office tab, then select Facilities.
  3. From the UC Davis Facilities Services page, select Web Work Order System. First time visitors will need to complete a customer profile before getting started.
  4. The menu on the left allows you to submit a new work request, track requests and update your profile, and view an online demonstration.

Final Grade Submission

Alternatives to the standard methods for submitting final course grades are now available via MyUCDavis. Both the Gradebook feature, which allows faculty and their proxies to track and calculate assignment grades in addition to submitting grades to the Registrar, and the Final Grade Submission tool, which allows faculty and their proxies to simply submit grades to the Registrar, were designed to make submitting final grades faster and easier by providing electronic options.

Submitting final grades:

  1. On the Select Course pages, select the term and course for which you would like to submit grades
  2. Enter students' final grades into the submission tool, either by transferring them from their Excel spreadsheet or by entering them manually into the Web-based form
  3. Review grade entries for accuracy, then select Update Grades
  4. When you are satisfied that all grades are correct and you are ready to submit, click Submit Grades to Registrar

Manage FedEx Packages Online

Did you know that you can initiate Federal Express shipments, find the dropbox closest to you, request FedEx supplies and request a FedEx pick up, all via MyUCDavis?

To access Federal Express services:

  1. Go to http://my.ucdavis.edu/ and login to MyUCDavis using your UCD Login ID and Kerberos password. If you do not have a UCD Login ID and Kerberos password or you need help, contact the IT Express Computing Help Desk at 754- HELP.
  2. Once you have logged into MyUCDavis, click on the MyOffice tab, then select UCD Buy.
  3. From the UC Davis Materiel Management-UCD-Buy page, select Federal Express. This will take you to the FedEx services page. If you are a first-time visitor, you will need to complete a user profile before getting started.

Purchase Storehouse Items Online via UCD Buy

Did you know that you can browse the Central Storehouse and Supply Express catalogs and order online, via MyUCDavis? And, if you're looking for one-stop shopping, this is it.

As long as you're registered as a "customer user," you can place orders online for items from the Central Storehouse and Supply Express. When you use UCD Buy to place orders, you can save items you order frequently to your "Favorites" list, store items in your shopping cart over night, request same day delivery and order special items.

To access the storehouse catalog and online ordering system:

  1. Go to http://my.ucdavis.edu/ and login to MyUCDavis using your UCD Login ID and Kerberos password. If you do not have a UCD Login ID and Kerberos password or you need help, contact the IT Express Computing Help Desk at 754- HELP.
  2. Once you have logged into MyUCDavis, click on the MyOffice tab, then select UCD Buy.
  3. From the UC Davis Materiel Management-UCD-Buy page, select Central Storehouse. This will take you to the Central Storehouse page where you can begin searching catalogs and ordering supplies.
  4. If you need help, click in the View box, then select Help from the drop-down menu.

Get a Copy of Your W-2

Just in time for tax day, you can download a copy of your W-2 directly from MyUCDavis. Here's how:

  1. Click on the "UCD Resources" tab.
  2. Click on "Duplicate W-2s"
  3. You will be prompted to verify your identity with Social Security and Birthdate, and determine the W-2 you need by year
  4. Enter the information and click on "Get My Duplicate W-2".
  5. Save the file to your computer as ".pdf" and select "All Files" as file type. (Make sure you note where your file will be saved.)
  6. The file can be opened with Adobe Acrobat Reader 5.0 or above.

Build Channels with Channel Builder

In one of those moments of quiet contemplation have you ever asked yourself where the MyUCDavis channels (those blocks of information such as DaFIS Information, Campus News and the like) come from? Of course, someone had to create the channels, but who? Who possesses the awesome powers needed to do such a thing?

You do! As a staff member, you can build your own MyUCDavis channel using the Channel Builder feature. You can customize the channels you build by choosing how many or how few campus folks have access and even how the channel looks depending on the user. Your channels can include links to other resources, a calendar of events, and even a discussion board. Channels must have professional relevance and must be approved by your department head before it is activated.

To create a MyUCDavis channel using Channel Builder:

  1. Go to http://my.ucdavis.edu/ and login with your UCD LoginID and Kerberos password. If you do not have a UCD LoginID and Kerberos password or you need help, contact the IT Express Computing Help Desk at 754-HELP (4357).
  2. Once you have logged into MyUCDavis, click on the MyTools tab, on Channel Builder, then on Add Channel. In order to begin building a channel, you will need to read through the welcome and policy statements, then click I Agree.
  3. After clicking I Agree, MyUCDavis will take you to the Add Channel screen, where you may begin building your customized channel. For step-by-step instructions for your channel, click on Tutorial near the top right side of your screen.

Share and Store Files with MySpace

Some people pay big bucks for storage space. You don't have to. With MyUCDavis, you get up to 100 mb of space on MySpace just for logging in. If you need a place to store documents, image files and/or entire folders full of information, and you need to be able to access them from anywhere or share them with friends, then MySpace is the place for you.

You can create public and private folders, add friends and grant them as little or as much access as you want, move files, make copies and even download directly to your computer�s hard drive or view files in your browser. What�s more, the files and folders on MySpace are completely secure.

To access MySpace and take advantage of your space:

  1. Go to http://my.ucdavis.edu/ and login with your UCD LoginID and Kerberos password. If you do not have a UCD LoginID and Kerberos password or you need help, contact the IT Express Computing Help Desk at 754-HELP (4357).
  2. Once you have logged into MyUCDavis, click on the MyTools tab, then on MySpace. This will take you to your main MySpace page where you can upload files, manage your file directory and view your file friends.
  3. For help with specific features of MySpace, click More Help in the upper right corner of the screen.

Get Your Email

One key feature of MyUCDavis is the Web-based email application. Because MyUCDavis is secure, you don�t have to worry about anyone else seeing your email. And because MyUCDavis works in an Internet browser such as Netscape or Internet Explorer, it is completely portable. You can get your email from your personal computer at home, or at work, or in Taiwan�all from MyUCDavis.

MyUCDavis email is extremely convenient when traveling. Have you ever tried to get your email remotely to find that someone has sent you a huge file? Your email may timeout before you can get everything downloaded, and if you are paying by the minute for the phone line usage in a hotel, it could get pricey. In MyUCDavis, the email tool does not download the files to your computer. The files stay on the server where your email is held, here on campus. You can download the file at your leisure by clicking on the �Download� link at the bottom of your email. Further, if you setup and maintain your address book using MyUCDavis email, your address book, as well as all your saved emails, travel with you.

To use MyUCDavis email:

  1. Go to http://my.ucdavis.edu/ and login with your UCD LoginID and Kerberos password (if you need help with this, contact the IT Express Computing Help desk at 754-HELP (4357).
  2. Once logged into MyUCDavis, click on the email icon at the top or navigate to My Tools-->email to immediately gain access to your inbox.
  3. Once in email, you have the main options available to you in any email program. You can compose, send, and reply to messages, setup folders to organize your messages, setup and maintain your address book, and configure the program with options such as adding a signature to all your outgoing messages. If you need help using any of the features in MyUCDavis email, contact IT Express.

The ever-growing list of MyUCDavis features that staff and faculty may find useful is available at http://my.ucdavis.edu/project/features.cfm.

Track your Contracts and Grants

If you are a Principle Investigator, you can securely track your contracts and grants through this channel�anywhere, anytime. This channel runs a real-time query against the DaFIS system and displays the contract/grant name, account, and balance for all your contracts and grants. You can then click on any of the contract and grant funds and receive detailed information about each fund, including fund balance, sub-account balances and expenditures. From this level, you can drill down to more detailed information.

To add the Contracts and Grants channel:

  1. Go to http://my.ucdavis.edu/ and login with your UCD LoginID and Kerberos password (if you need help with this, contact the IT Express Computing Help desk at 754-4357).
  2. Once logged into MyUCDavis, you will see many of the channels available to you right on the page. Add the Contracts and Grants channel to the main page by clicking on the �Customize this Page� link at the top right, and scroll down to the �UC Davis Services� title. Add and arrange any channels as you please. Click on the �Save� link to save your changes. Your channel(s) should now be available from the MyUCDavis main page.

Set Bookmarks

In MyUCDavis, you can set Internet bookmarks as you would with any browser. That way, if you�re using a different computer, the bookmarks travel with you and you do not have to go searching for those sites and pages you commonly use but are hard to find. Also, the bookmarks you set in MyUCDavis are not browser-dependent. That means that if your Internet Explorer browser crashes, you can open up Netscape and still use the bookmarks you�ve created in MyUCDavis. And, since the bookmarks are stored on the secure MyUCDavis server, you will not lose the bookmarks if your computer dies or you change computers.

My Bookmarks is a �channel,� or block of information available on the MyUCDavis main page.

To access the My Bookmarks channel:

  1. Go to http://my.ucdavis.edu/ and login with your UCD LoginID and Kerberos password (if you need help with this, contact the IT Express Computing Help desk at 754-4357).
  2. Once logged into MyUCDavis, you will see many of the channels available to you right on the page. The My Bookmarks channel by default is on the right side, under the �My Campus Messages� channel.
  3. Begin adding bookmarks by clicking on the �Add� link. You don�t need to type the http:// when typing in URLs. Simply type www.amazon.com, for example. If you need help using or finding the My Bookmarks channel, contact IT Express.

Schedule Tasks and Events

Most of you have some kind of calendar program offered by your academic or administrative department, but do you have one that travels with you? Do you have trouble remembering all of the tasks you need to fulfill and all the meetings, classes and appointments you need to go to? Two features in MyUCDavis, My Planner and My Tasks, may help.

My Planner operates much like any online calendar; you can plug in appointments, birthdays, holidays, etc. To use My Planner:

  1. Go to http://my.ucdavis.edu/ and login with your UCD LoginID and Kerberos password (if you need help with this, contact the IT Express Computing Help desk at 754-4357).
  2. Once logged into MyUCDavis, you will see many of the channels available to you right on the page. The My Planner channel by default is on the left side, under the Weather channel.
  3. Once you have located the channel, you can start adding events by clicking on the Add Event link. You can also change the view at any given time to month, week or day, and change the month and year. If you need help using or finding the My Bookmarks channel, contact IT Express.

Use My Tasks to list and keep track of your progress on things to do.

To use My Tasks:

  1. Go to http://my.ucdavis.edu/ and login with your UCD LoginID and Kerberos password (if you need help with this, contact the IT Express Computing Help desk at 754-4357).
  2. Once logged into MyUCDavis, you will see many of the channels available to you right on the page. You will need to add the My Tasks channel to the main page by clicking on the Customize this Page; link at the top right, and scroll down to the Channels title. Add My Tasks by checking the box next to My Tasks under MyUCDavis Essentials. Click on the Save link to save your changes. (You can also move your channels around and add other channels from the Customize page.)
  3. Once you have added the channel, you can start adding tasks by clicking on the New Task link. You can also add new categories (holidays, birthdays) of tasks. If you need help using or finding the My Tasks channel, contact IT Express.

Conduct Web Searches

Through MyUCDavis, you can search for faculty, staff and students and find out their contact information, major, title, etc. Simply type in the name of a person on campus, click go, and you will find all people with that last name and their phone number, etc. You can also conduct Web searches and search the UC Davis Web site. While these features are all available independently, the fact that they are available from one interface may save you time, as you do not have to enter the separate URLs for each service (UC Davis people and Web site searches, Web searches, etc.).

To use the search feature:

  1. Go to http://my.ucdavis.edu/ and login with your UCD LoginID and Kerberos password (if you need help with this, contact the IT Express Computing Help desk at 754-4357).
  2. Once logged into MyUCDavis, you will see a search box at the top. There is a place to enter the search, and then a drop-down box so you can select whether you are conducting a search for UC Davis people, a search of the UC Davis Web site, or searching the World Wide Web (www). Click �Go!� and your search results will open in a new window.

The default search engine for searching the World Wide Web through MyUCDavis is Yahoo!, but you can also change that. Simply click on the Customize link in the drop-down box to select your favorite search engine. If you need help using or finding the search box, contact IT Express.

Get Campus News and Information

MyUCDavis offers several ways to be in the know about campus events, news and information. The portal offers information-rich channels, or blocks of information, available from the MyUCDavis main page. Campus-related channels include:

My Campus Messages. Messages from departments, colleges, the Chancellor and more can be found here. These messages are directed specifically to you, given your affiliation. If you are a staff member, you may receive a message for all staff to read, or you may receive a message from your Department Head that goes to your department only.

Campus News. The campus news service runs a channel on MyUCDavis that highlights the top stories on campus.

Campus Calendars. This channel has links to many of the popular academic, activity, and events calendars across campus.

Employment at UC Davis. With the employment channel, you can access your benefits, retirement & savings options, retirement account balances, payroll, UC For Yourself, job bulletins, and staff and faculty recruitment information.

Campus IT Security Alerts. Learn information about computer security issues, including viruses, computer tips and security news.

Computer Rooms. Find available computer rooms, reserve computer rooms, check how many sheets you have printed, read the computer room guide and learn of computer room news all from this channel. You can take a tour of the computer rooms too.

To use any channels on MyUCDavis:

  1. Go to http://my.ucdavis.edu/ and login with your UCD LoginID and Kerberos password (if you need help with this, contact the IT Express Computing Help desk at 754-4357).
  2. Once logged into MyUCDavis, you will see many of the channels available to you right on the page. If the channels is not available when you login, you will need to add the channel to the main page by clicking on the �Customize this Page� link at the top right, and scroll down to the Channels title. Add and arrange any channels as you please. Click on the �Save� link to save your changes. Your channel(s) should now be available from the MyUCDavis main page.

Get your Benefits, Retirement and Direct Deposit Information

So many campus and UCOP Web sites, so little time In MyUCDavis, access to UC for Yourself and other benefits and retirement information are at your fingertips. You can also sign up and track deposits directly deposited to your bank account. This does not include Surepay salary payments, but does include reimbursements the university has deposited into your checking account. No more trying to remember that URL -- it's all right there under the My Money tab.

To access Benefits, Retirement and Direct Deposit.

  1. Go to http://my.ucdavis.edu/ and login with your UCD LoginID and Kerberos password (if you need help with this, contact the IT Express Computing Help desk at 754-4357).
  2. Click on the My Money tab and you will see links to the services you have access to.

Find Out About Campus Employment

The Employment at UC Davis channel has links that take you directly to UC Davis HR and directly to UC Retirement Savings Options and Retirement Account Balances, without the hassle of navigation. You can also access the job board under the UCD Resources tab.

To access Employment Information.

  1. Go to http://my.ucdavis.edu/ and login with your UCD LoginID and Kerberos password (if you need help with this, contact the IT Express Computing Help desk at 754-4357).
  2. The Employment at UC Davis channel is available by default on your MyUCDavis Main page. For job listings, navigate to this channel or the UCD Resources tab at the top in MyUCDavis.

Track Sports and Stocks

Check out the ESPN sports ticker channel for the latest scores and links to official Web sites for sports organizations such as the NFL and NBA. And if you're not a sports fan but fancy the stock market, you can create your own stock listings and get status on your stocks every 15-20 minutes. To access these channels, you will need to add them to your MyUCDavis main page.

  1. Go to http://my.ucdavis.edu/ and login with your UCD LoginID and Kerberos password (if you need help with this, contact the IT Express Computing Help desk at 754-4357).
  2. Once logged into MyUCDavis, you will see many of the channels available to you right on the page. Add the ESPN and/or My Stock Portfolio channel to the main page by clicking on the Customize this Page link at the top right, and scroll down to the Channels title. Add and arrange any channels as you please. Click on the Save link to save your changes. Your channel(s) should now be available from the MyUCDavis main page.

Customize Your Portal

You can change the colors of the portal, the nickname used after "Good Morning, your name here," change the logo in the top left, edit the search engine used to conduct Web searches through the portal, and edit your channels all under the "My Options" tab in MyUCDavis. Here's how to customize the portal:

  1. Go to http://my.ucdavis.edu/ and login with your UCD LoginID and Kerberos password (if you need help with this, contact the IT Express Computing Help desk at 754-4357).
  2. Click on "My Options" and then select what you would like to do:
    3. Edit Menu (Edits the navigation menu at the top.)
    • Edit Search Engine (Gives you several search engine options. Yahoo! is the default.)
    • Edit Logo (Gives you logo options to change the logo at the top left.)
    • Change Theme (Gives you options for portal color scheme. Try them all!)
    • Edit Channels (Gives you the ability to move channels around, add and delete channels.)
    • Edit Nickname (Enables you to change the name given in your greeting, in MySpace, etc.)

Utlize DaFIS and PPS Decision Support

If you have access to DaFIS and PPS Decision Support, you can access them by logging into MyUCDavis. You�ll find that you do not need to login again to decision support because your MyUCDavis login gets you there, and you can begin working right away. While in the portal, you can navigate to email, conduct searches, and use all other benefits of the portal at the same time, without losing your work. Any time you use something in MyUCDavis, the feature opens in a new window.

If you have access to DaFIS and PPS decision support, you automatically have a link to it in the portal. Here�s how to find and start using DaFIS and/or PPS decision support:

  1. Go to http://my.ucdavis.edu/ and login with your UCD LoginID and Kerberos password (if you need help with this, contact the IT Express Computing Help desk at 754-4357).

MyUCDavis Course Management

MyUCDavis Course Management tools include an ability to download your class roster, upload grades to the Registrar, create class mailing lists, build course Web sites, create online grade books and quizzes, and much more. Training and tutorials are available to get you started with MyUCDavis Course Management at http://my.ucdavis.edu/project/tutorials.cfm.

  1. Go to http://my.ucdavis.edu/ and login with your UCD LoginID and Kerberos password (if you need help with this, contact the IT Express Computing Help desk at 754-4357).